Executive Assistant to the Managing Director at a Real Estate and Hospitality Company – Whiteboard HR

Executive Assistant to the Managing Director

Location: Any City, Nigeria

Roles and Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answering and directing calls to appropriate executives, taking messages.
• Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
• Opening, sorting, and distributing correspondence, including email, faxes.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information; prepare presentations.
• Record meeting discussions and provide minutes.
• Data analysis; Proficient in MS Word, Excel, Outlook
• Perform filtering and sorting of data and other functions
• Coordinate finances, assist with budget preparation
• Meet with special interest groups or individuals on behalf of executives.
• Prepare executive responses to routine memos, letters, or correspondence
• Prepare checks for signature and review
• Interact with customers when appropriate and problem solve
• Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
• Evaluate policies to ensure they are in compliance with corporate rules and mission.

Qualifications

• A B.Sc. with 3+ years administrative support or executive assistance
• Problem solving ability
• Advanced MS Office experience
• Supervisory experience.

Salary

• Commensurate with Experience.

Application Deadline
27th September, 2019.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: info@whiteboardhr.com using “Executive Assistant” as the subject of the mail.