Front Desk / Administrative Officer at DRYVA Logistics Limited

Front Desk / Administrative Officer

Location: Ikeja, Lagos
Employment Type: Full-time

Job Summary
Administrative Activities:

  • Welcome visitors in a warm and friendly manner, and answer any questions visitors have.
  • Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone
  • Ensure the front office (reception area) is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
  • Assisting colleagues with administrative tasks.
  • Supervise cleaner(s) in cleaning routine.
  • Manage the booking and use of Board and Meeting rooms; Assist in preparing of meeting rooms and training rooms.
  • Occasionally go off-site to deliver/receive reports or files to/from Clients or suppliers.
  • Attend to incoming and outgoing correspondences; Receive letters, packages and deliver them to the necessary department.
  • Work with HR Officer action all travel and hotel arrangements for staff and visitors

Functional Support:

  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources & Finance executives
  • Compile and update Driver records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel (Drivers) activities, including staffing, recruitment, training, grievances, performance evaluations etc.
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Deal with employee requests regarding human resources issuesand policies
  • Manage all digital platforms
  • Organizing interviews with shortlisted candidates.
  • Assisting in the planning of company events.
  • Coordinating new hire orientations.
  • Coordinate all trainings for Drivers and New Hires
  • Coordinate courier service / mail delivery for the company
  • Support the HR Officer in posting internal and external vacancies on various relevant online channels
  • Conduct initial CV sifts and shortlists candidates for assigned grade levels
  • Follow up with Drivers on process completion (e.g. documentation)

Demands of The Job

  • Constant awareness of sensitivity and confidentiality involved in the function
  • High level of initiative and creativity in discharging assigned tasks.

Qualifications, Skills & Competencies

  • At least ND / HND Degree in any relevant field
  • 1 – 2 years of proven experience in a similar role.
  • Good understanding of office administration and basic bookkeeping practices.
  • Analytical and problem-solving skills
  • Great communication skills – written, oral and presentation
  • Interpersonal and team working skills
  • Prioritization and time management skills to manage multiple conflicting activities and accomplish the desired end results within stipulated timelines
  • Interviewing and research skills will be an added advantage
  • Proficiency in MS Office Suite (Word, Powerpoint, Excel) will be an advantage
  • Preferably residence around Ikeja and environs
  • Strong organizational skills with a problem-solving attitude.
  • Attention to detail.

Application Deadline
30th January, 2022.

Method of Application

Interested and qualified candidates should send their Resume & Cover Letter to: using the Job Title as the subject of the email.

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