Head, HR / Admin at Bellforte Consulting

Head, HR / Admin

Location: Lagos
Employment Type: Full-time

Responsibilities
Human Resources:

• Develops, recommends, implements, monitors and modifies personnel policies and procedures; prepares and maintains handbook on policies and procedures and staff code of conduct.
• Prepares and administers all human resources budgets and reports.
• Responsible for employee relations strategies ensuring consistent interpretation and implementation of policies and procedures throughout the organization.
• Provides employee relations support and coaching to management and staff.
• Manages the human resources information system through efficient and accurate data accumulation, processing and retrieval.
• Determines business information reporting needs and ensures data integrity and timely reporting.
• Plan and administer policies relating to all phases of human resources activity
• Ensure compliance of all policies and procedures
• Recruit, interview, test, and select competent employees to fill vacant positions.
• Plan and conduct new employee orientation to foster positive attitude toward company goals.
• Ensure that accurate job descriptions are in place
• Advise management as appropriate on employee related issues.
• Respond to inquiries regarding policies, procedures, and programs.
• Conduct performance review program to ensure effectiveness, compliance, and equity within organization.
• Identify training and development opportunities.
• Organize staff training sessions, workshops and activities.
• Promote workplace safety.
• Provide advice and assistance to staff and management on pay and benefits systems

Office Management:

• Manage the provision of utilities and settlement of related bills
• Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
• Manage internal/external mail delivery, courier and freighting
• Oversee the purchase, storing and distribution of office supplies and equipment
• Ensure all office equipment, machines and tools are in good conditions at all times
• Manage the maintenance and repair of office equipment, electrical and mechanical systems such as air conditioners, lightings, generators, photocopying equipment etc
• Oversee the sourcing and purchase of office equipment from accredited vendors
• In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment
• Maintain a comprehensive database of all stationery/store items, office equipment, assets etc Monitor inventory reorder levels and plan/make provisions to avoid out of stock cases

Facilities Management:

• Conduct regular assessment of facilities in all locations to determine items that are due for replacement or repair and initiate appropriate action
• Program and prioritize facilities maintenance activities to ensure achievement of specified objectives
• Ensure the management and maintenance of the company’s properties across all locations and maintain a concise inventory of all property asset
• Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved
• Ensure offices and the premises including the garden, lawn and lobby are clean/orderly
• Consistent and prompt evacuation of waste across all locations
• Manage janitorial service providers to ensure quality service delivery across all locations

Fleet Management:

• Manage the sourcing, purchase, leasing, allocation and maintenance of all vehicles (including Dispatch motorcycles) in the Company
• Ensure all required registration documents are intact and available to all company vehicles
• Strictly adhere to vehicles documents revalidation/renewal schedules
• Manage, participate in training and motivating drivers to ensure they are fit, punctual and available for work at all times
• Manage relationships with all accredited garages/workshops for the servicing and repairs of Company’s vehicles. Ensure bills are vetted and cleared in line with SLA
• Maintain and constantly update a comprehensive database of types/location/users/purpose and condition of all Company vehicles
• Supervise the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
• Oversee scheduled and routine maintenance and repairs of vehicles and manage associated costs
• Advise Management on replacement and disposal of damaged and old vehicles

Vendor Administration:

• Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, security and other service providers
• Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
• Ensure vendor compliance with site HSE requirements at all times
• Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice

Inventory Management:

• Plan, administer and control budgets for contracts, equipment and supplies
• Oversee the purchase, storing and distribution of office supplies and equipment
• Maintain a comprehensive database of all store items, office equipment, assets etc
• Plan to avoid going out of stock by ensuring stocks are replenished at reorder level

Other Duties:

• Manage the delivery of other general administrative duties including organizing travels and logistics

Requirements

• Candidates should possess a B.Sc / MSc / MBA Certification
• Candidate must have a minimum of 15 years’ experience in role
• Candidate Must be currently working in a financial institution or consulting firm.
• Candidate must be in active employment at the date of recruitment and must have stayed in current employment for not less than 1 year
• Not more than 40

Desired Skills:

• Leadership & managerial skills
• Negotiation and persuasion skills
• Excellent interpersonal and people skills
• Planning & organizational Skill
• Ability to manage time and prioritize tasks
• Good problem solving and decision-making skills
• Excellent verbal and written communication skills
• High standard of attention to detail
• A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel

Application Deadline
20th December, 2020.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the “Job Title” as the subject of the email.