Head, HR / Admin at Bellforte Consulting

Head, HR / Admin

Location: Lagos
Employment Type: Full-time

Responsibilities
Human Resources:

  • Develops, recommends, implements, monitors and modifies personnel policies and procedures; prepares and maintains handbook on policies and procedures and staff code of conduct.
  • Prepares and administers all human resources budgets and reports.
  • Responsible for employee relations strategies ensuring consistent interpretation and implementation of policies and procedures throughout the organization.
  • Provides employee relations support and coaching to management and staff.
  • Manages the human resources information system through efficient and accurate data accumulation, processing and retrieval.
  • Determines business information reporting needs and ensures data integrity and timely reporting.
  • Plan and administer policies relating to all phases of human resources activity
  • Ensure compliance of all policies and procedures
  • Recruit, interview, test, and select competent employees to fill vacant positions.
  • Plan and conduct new employee orientation to foster positive attitude toward company goals.
  • Ensure that accurate job descriptions are in place
  • Advise management as appropriate on employee related issues.
  • Respond to inquiries regarding policies, procedures, and programs.
  • Conduct performance review program to ensure effectiveness, compliance, and equity within organization.
  • Identify training and development opportunities.
  • Organize staff training sessions, workshops and activities.
  • Promote workplace safety.
  • Provide advice and assistance to staff and management on pay and benefits systems

Office Management:

  • Manage the provision of utilities and settlement of related bills
  • Ensure provision of a conducive physical working environment (space, furniture etc.) for the company‚Äôs employees to facilitate optimal performance
  • Manage internal/external mail delivery, courier and freighting
  • Oversee the purchase, storing and distribution of office supplies and equipment
  • Ensure all office equipment, machines and tools are in good conditions at all times
  • Manage the maintenance and repair of office equipment, electrical and mechanical systems such as air conditioners, lightings, generators, photocopying equipment etc
  • Oversee the sourcing and purchase of office equipment from accredited vendors
  • In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment
  • Maintain a comprehensive database of all stationery/store items, office equipment, assets etc Monitor inventory reorder levels and plan/make provisions to avoid out of stock cases

Facilities Management:

  • Conduct regular assessment of facilities in all locations to determine items that are due for replacement or repair and initiate appropriate action
  • Program and prioritize facilities maintenance activities to ensure achievement of specified objectives
  • Ensure the management and maintenance of the company‚Äôs properties across all locations and maintain a concise inventory of all property asset
  • Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved
  • Ensure offices and the premises including the garden, lawn and lobby are clean/orderly
  • Consistent and prompt evacuation of waste across all locations
  • Manage janitorial service providers to ensure quality service delivery across all locations

Fleet Management:

  • Manage the sourcing, purchase, leasing, allocation and maintenance of all vehicles (including Dispatch motorcycles) in the Company
  • Ensure all required registration documents are intact and available to all company vehicles
  • Strictly adhere to vehicles documents revalidation/renewal schedules
  • Manage, participate in training and motivating drivers to ensure they are fit, punctual and available for work at all times
  • Manage relationships with all accredited garages/workshops for the servicing and repairs of Company‚Äôs vehicles. Ensure bills are vetted and cleared in line with SLA
  • Maintain and constantly update a comprehensive database of types/location/users/purpose and condition of all Company vehicles
  • Supervise the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
  • Oversee scheduled and routine maintenance and repairs of vehicles and manage associated costs
  • Advise Management on replacement and disposal of damaged and old vehicles

Vendor Administration:

  • Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, security and other service providers
  • Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
  • Ensure vendor compliance with site HSE requirements at all times
  • Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice

Inventory Management:

  • Plan, administer and control budgets for contracts, equipment and supplies
  • Oversee the purchase, storing and distribution of office supplies and equipment
  • Maintain a comprehensive database of all store items, office equipment, assets etc
  • Plan to avoid going out of stock by ensuring stocks are replenished at reorder level

Other Duties:

  • Manage the delivery of other general administrative duties including organizing travels and logistics

Requirements

  • Candidates should possess a B.Sc / MSc / MBA Certification
  • Candidate must have a minimum of 15 years‚Äô experience in role
  • Candidate Must be currently working in a financial institution or consulting firm.
  • Candidate must be in active employment at the date of recruitment and must have stayed in current employment for not less than 1 year
  • Not more than 40

Desired Skills:

  • Leadership & managerial skills
  • Negotiation and persuasion skills
  • Excellent interpersonal and people skills
  • Planning & organizational Skill
  • Ability to manage time and prioritize tasks
  • Good problem solving and decision-making skills
  • Excellent verbal and written communication skills
  • High standard of attention to detail
  • A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel

Application Deadline
20th December, 2020.

Method of Application
Interested and qualified candidates should send their CV to:¬†[email protected]¬†using the “Job Title” as the subject of the email.

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Company Information
  • Total Jobs 18 Jobs
  • Category Consultancy
  • Location Lagos
  • Full Address floor 21, NCR Building, 25 Broad St, Third Floor, Lagos

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