Personal Assistant to the Project Manager

Our client, a reputable Real Estate Company, is looking to fill the role of a Personal Assistant to the Project Manager in their Victoria Island office.

Reporting Line: Project Manager

Job Summary:

The ideal holder of this role must have a background in construction e.g. architecture, building management, civil engineering etc. and should be able to interpret architectural drawings at the least. S/He will offer administrative and executive support (80%) to the Project Manager/Team, as well as technical assistance (20%) on building projects and state-of-the-art facilities currently being managed by the organization.

Responsibilities

  • Updating and reporting on budget, expenditure, work progress, etc. as it relates to some tasks under the Project Manager
  • Organize the calendar, itinerary and work-life of the Project Manager (PM)
  • Oversee appointments and meetings scheduling for the office of the PM
  • Remind the PM of important tasks and deadlines
  • Type, compile, and prepare minute of meetings, reports, presentations, and correspondences
  • Manage travel arrangements and itineraries on behalf of the PM
  • Perform as a liaison between the PM and maintenance/technical staff as required
  • Collate and file related expenses
  • Other miscellaneous tasks to support the PM

Minimum Requirements:

  • First degree in construction, civil-engineering, building/facilities management, or other related fields
  • Minimum of 5 years’ experience carrying out both administrative and technical tasks in the construction industry
  • Experience in facility management is a plus
  • Knowledge of basic accounting and finance principles
  • IT-savvy

Skills & Competencies:

  • Excellent communication skills
  • Excellent organizational and leadership skills
  • Good analytical/critical thinking
  • Ability to review and understand architectural drawings
  • Knowledge of Microsoft Office and/or facility management software applications

Method of Application: https://bit.ly/3buRjMZ

*Only shortlisted applicants that live within the advertised environs will be contacted.*

More Information

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