Shipping Coordinator at Promasidor Nigeria

Job Expired

 Shipping Coordinator

Location: Lagos
Employment Type: Full Time

Job Objectives

  • To monitor and track the timing of shipments highlighting discrepancies between the actual and expected times of arrivals.
  • Monitoring of debit notes and credit limits from our shipping companies with a view to monitoring and processing of all refunds for collection.
  • Coordination and monitoring of clearing agents’ activities to ensure adherence to agreed SLAs.
  • To report and account for deliveries in terms of quantities and properly account for shortages.
  • Coordinate and document export transactions.

Key Responsibilities

  • Ensure Vessel/Shipment monitoring and generation of Expected Time of Arrival (ETA) and Actual Time of Arrival (ATA) reports weekly
  • Ensures that clearing reaches 70% within 10 days, 90% within 15 days (provided the situation of the ports returns to normal.
  • Monitoring of credit limits and collection of debit notes from shipping companies for reconciliation and preparation of payment schedules and processing of refunds.
  • Management of document related and amendment issues with shipping companies and port operators.
  • Management of issues relating to government agencies like NCS, NAFDAC, SON etc.
  • Ensure expected participation of any audit exercise and drive timely closure of any reported audit gaps.
  • Processing and renewal of various import permits with government agencies like NEPC, VET & Plant Quarantines.
  • Escalate all recorded shortages and damages on deliveries to appropriate unit for action.
  • Ensure effective management of port to plant initiatives/operations.
  • Coordinate internal and external documents for export transactions.
  • Management of inspection agencies and permits for export transactions.
  • Coordination of in-clearing and management of delivery schedule process to ensure hitch free delivery and examination process at PNG locations.
  • Drive effective management of suppliers’ performance schedule.
  • Coordination of and accounting for damages in transit on deliveries and coordination of refunds from defaulting agents due to these damages.
  • Coordinates quarterly stakeholder’s forum for service providers to drive continuous improvement and further develop the clearing process as a whole.
  • Monthly preparation of reports aimed at performance measurements of both internal and external service providers (SLA compliance).
  • Provide skillful directions and effective leadership and manage operational conflict for smooth running of the unit.
  • Any other duty assigned by the departmental leadership.
  • Carries out any other duty assigned by head of department or head of supply chains department.


  • B.Sc / B.A in any of the Social Sciences, Sciences or Arts (Minimum Qualification).
  • At least 7 years’ work experience in Shipping operations, warehouse, or logistics function of a reputable organization. (FMCG).
  • Professional qualifications in Logistics and transport and or shipping is an added advantage.

Knowledge & Skills:

  • Import and Exporting Rules and Regulations
  • Computer proficiency (excel) Reporting & Microsoft office
  • Supply chain management
  • Logistics operations and management
  • Quality management
  • Service level monitoring
  • Supply & distribution analysis
  • ERP Software (Navision).
  • Resources Management.
  • Understanding of ISO and regulatory requirements.

Personal Attributes:

  • Analytical skills
  • Communication skills
  • Interpersonal Skills
  • Monitoring and Control
  • Customer Relationship management skills
  • People management skills
  • Customer & quality service
  • Strategic thinking
  • Team player and Team Building attributes
  • Ability to work under pressure
  • Honesty and Integrity.
  • Critical thinking and problem solving.

Application Deadline
Not Specified.

Method of Application

Interested and qualified candidates should:
Click here to apply online

More Information

  • This job has expired!
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